Registration

Registration is the process by which a student selects a course or courses for academic credit for a term or semester. The registration process includes (1) selecting courses, (2) reserving space in the courses by making financial arrangements, and (3) paying for the courses. The awarding of academic credit, including the issuance of final grades, can only by done after all three steps are completed for the specified term or semester. Students are not allowed to attend classes for which they have not officially registered. Students who do not attend the first class session or log in as described above may be administratively dropped (see the Class Attendance section of this catalog).

Adding a class is the process by which a student selects a course for academic credit for a specified term or semester and adds it to an already existing registration. A student adding a course to his or her schedule needs to follow all three steps listed above. Students are expected to complete their registration/adds by the first day of classes. To assure their seats, students must attend all of their classes during the first week of each term or semester.

Registration for the traditional 15-16 week Fall Semester begins in April and continues through the end of the first week for those classes that meet 2 days a week or more, or the end of the second week for classes that only meet 1 day a week. Registration for the Spring Semester begins in November and continues through the end of the first week for classes that meet 2 days a week or more, or the end of the second week for classes that meet 1 day a week.

Registration for 10- or 11-week terms begins three weeks prior to the first day of the enrollment term. Registration continues through the end the second week of classes.

Registration for the January Interterm begins the first week of November and continues through the fourth day of classes. Registration for 4-week summer terms begins in April and continues through the third day of classes for each term. Registration for classes that meet 1-6 days only must be completed prior to the first class meeting.

Students enrolling in CAPA cycle classes must be enrolled prior to the first class meeting on the Friday of the first full weekend.

Registration dates are available at www.ulv.edu/registrar for Main Campus semesters. Registration dates for Main Campus terms can be obtained from the appropriate academic department. Registration dates for regional campuses can be obtained from the appropriate regional campus. Contact numbers are included in the catalog and online.

The Change of Program period begins when registration opens and ends on the last day of the first week of the semester or term. Adds at locations where classes meet one day a week will be allowed during the second week of the semester or term. A late fee will be assessed the second week of the semester or term.

Registration for special courses such as independent studies and directed studies are permitted for CAPA and graduate students through 60% of the term or semester. A late fee will be assessed beginning the second week of the term or semester. All special courses need to be processed in person.

All ULV students register and make program changes through MyULV. The ULV Course Catalog and all schedules of courses are available on MyULV. All students will be informed that the courses they have selected have been reserved in their name, and they will be obligated to make payment. A student who registers but then decides not to attend the course(s) must follow the Drops and Withdrawals policy on this page. Complete registration information and procedures are available at http://www.ulv.edu/registrar

Late Registration/Adds. Students desiring to register or add in any of the following circumstances can only do so through appeal to the Undergraduate or Graduate Appeals Committee as appropriate, receiving committee permission, and paying a late fee:

  1. Enrolling the second week of a 15-16 week semester for a class that meets two or more days per week, or enrolling the third week of a 15-16 week semester for a class that meets one day per week, or enrolling the second week of a 15-16 week semester in a combination of classes that meets one or more days per week.
  2. Enrolling in a 10- or 11-week term during the third week of classes.
  3. Enrolling in a January Interterm course on the 4th day of class or later.
  4. Enrolling in a 4-week summer course on the 4th day of class or later.
  5. Enrolling in a weekend cycle class on the Saturday of the first full weekend or later. Appeal is not required on the Saturday of the first full weekend, but payment of the late fee is.

Drops and Withdrawals. Dropping a class is the process through which a student officially notifies the Registrar or regional campus of the intention not to attend a class or classes. The drop period for terms or semesters that are five weeks in length or longer begins on the first day of open enrollment for the term or semester and continues through the first seven days (Sunday through Saturday) of the term or semester, excluding university holidays. The drop period for terms that are four weeks or less is the first four days of the term. Classes dropped are not recorded on the official transcript.

Withdrawal is the process through which a student officially notifies the Registrar or regional campus of the intent to not attend a class or classes after the drop period is over. The withdrawal period for terms and semesters that are five weeks in length or longer begins the first day of the second week of the term or semester and continues through the 60% point of the term or semester. The withdrawal period for terms and semesters that are four weeks in length or shorter begins the 5th day of the first week. Students enrolled in a class that meets 2-6 consecutive days must withdraw before the second class meeting commences. Students enrolled in a class that meets for one day only cannot withdraw. Withdrawals are recorded on the official transcript as a W.

Notification from the students to drop or withdraw can be submitted in person or by phone, email, letter, or fax to the Registrar or regional campus. A student who fails to withdraw officially from a registered course will receive a grade of NCR, WF, or F depending on the grade option and the studentÕs last date of attendance.

The University assumes that the student who drops or withdraws during a term or semester will return the following term or semester. A student not intending to return to ULV in the following term or semester needs to follow the Withdrawal from the University or SLeave of Absence procedures outlined in the appropriate section below.

Complete Drop and Withdrawal procedures can be found at http://www.ulv.edu/registrar

Leave of Absence. A student who finds it necessary to interrupt his or her studies at the University of La Verne and desires to return may apply to the Registrar for a leave of absence prior to leaving the University. With a leave of absence, a student may be absent from ULV for no more than two semesters without reapplying for admission. Among the acceptable reasons for granting a leave of absence are financial or medical problems and military duties. Students are required to keep the University informed about plans for return; otherwise, they will be considered withdrawn. A leave of absence will not be granted for the purpose of transferring to another institution.

Withdrawal from the University. A student who wishes to withdraw in good standing must obtain a ÒNotice of WithdrawalÕÕ application from the RegistrarÕs Office and have it signed by his/her academic advisor, a financial aid officer, and the Office of Academic Advising. If the student is also withdrawing from courses, a ÒProgram Request and Change FormÓ signed by the studentÕs advisor is also required. Students who fail to officially withdraw from classes will receive failing grades. The effective date of withdrawal is the date the student officially withdraws from all courses or the final day of the term. Students withdrawing from the University must also withdraw from University housing if they live in the residence halls.

Cross-Enrollment Policy. Undergraduate and masterÕs degree students are admitted into programs either with semester schedules or with term schedules. They may not cross-enroll in both term and semester courses. Doctoral students may cross enroll in term and semester courses as long as they maintain full-time enrollment as designated for their primary degree program.