General Information
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Student Employee Information
- Q: What employment forms do I need to complete to be hired?
- Q: When can I turn in my employment forms?
- Q: Where is the Office of Student Employment located?
- Q: What are the walk-in hours for the Office of Student Employment?
- Q: How do I find a position on campus?
- Q: How do I qualify for a Federal Work Study position?
- Q: How do I qualify for a Student Employment position?
- Q: Does the University of La Verne Student Employment program compensate student employees for time at Jury Duty?
- Q: How many hours a week am I allowed to work as a student employee?
- Q: How do I know what my pay-rate will be?
- Q: If I need my student employment status documented for any reason, what should I do?
- Q: What is different for International student employees?
Q: What employment forms do I need to complete to be hired?
A: If this is your first time being employed at the University of La Verne you will need to complete and submit the University of La Verne Student Employment Application, the Federal I-9 form, the Federal W-4 form, and the State DE-4 form to be eligible for hire. (These forms are available in PDF format in the Student Employee Forms section of this webpage.)
While a Social Security card is not a required document, IRS regulations require each student employee to have a valid Social Security number in order to receive a paycheck. New students will be asked to bring their Social Security card with them when they turn in their completed employment forms.
For the 2005-2006 academic year, returning students will be required to complete a new I-9 Form and W-4 Form prior to being hired. [TOP]
Q: When can I turn in my employment forms?
A: Student may begin to turn in their Employment Forms for the 2005-2006 academic year on July 11th. [TOP]
Q: Where is the Office of Student Employment located?
A: The Office of Student Employment is located in the Financial Aid Office in Woody Hall on main campus at the corner of Third and B Street. [TOP]
Q: What are the walk-in hours for the Office of Student Employment?
A: The walk-in hours are Monday through Thursday from 10 a.m-12 noon and 3p.m. to 4:30 p.m. [TOP]
Q: How do I find a position on campus?
A: The Office of Student Employment will have a Hiring Fair on campus in September. You may come to the Hiring Fair to talk to supervisors who have open positions to fill in their departments. If you do not find a position at the Hiring Fair, you may visit the Office of Student Employment for referrals to supervisors with open positions. [TOP]
Q: How do I qualify for a Federal Work Study position?
A: Eligible students are awarded FWS as part of their financial aid package, and must demonstrate financial "need" as determined by the Financial Aid Office using a federal "need analysis" process. All students who are interested in the FWS Program must follow these steps to be considered by the Federal Government and the Financial Aid Office for eligibility:
- Complete and submit the Free Application for Federal Student Aid (FAFSA), making sure to note his/her interest in being considered for the FWS Program.
- Submit all documents requested by the Financial Aid Office. Once all of the necessary documentation is received, a student's award can be processed, and an award letter will be sent to the student.
- If eligible for FWS, a student must come to the Student Employment Office located in the Financial Aid Office to turn in the required applications before the student can be hired into a FWS position.
- Each student who qualifies for FWS funds is awarded an amount that he/she can earn. The Office of Financial Aid determines this amount, which can range from $800 to $3000, depending on the student's class level and eligibility.
- To maintain eligibility for FWS, a student must be enrolled in at least 12 semester units. If a student drops below 12 units, he/she loses eligibility to earn wages through the FWS Program. Ineligibility becomes immediate upon cancellation of or withdrawal from the required amount of semester units.
- Students will lose their eligibility for FWS if they fail to meet the requirements of Satisfactory Academic Program (SAP), as outlined by the Federal Government and the Financial Aid Office (see University catalogue for a definition of SAP). [TOP]
Q: How do I qualify for a Student Employment position?
A: Student Employment positions are very limited, and to qualify you must be hired by a campus Supervisor, and turn in all of the required employment forms. Usually Supervisors fill student employment positions through their own interview process, although occasionally the Office of Student Employment is asked to recruit interviewees for Student Employment positions.
If you are interested in finding a Student Employment position on campus, you can contact the Office of Student Employment to find out if there are any open positions. [TOP]
Q: Does the University of La Verne Student Employment Program pay student employees for Jury Duty?
A: No, the University of La Verne Student Employment Program cannot compensate student for time spent in Jury Duty. [TOP]
Q: How may hours a week am I allowed to work as a student employee?
A: Students can work up to 20 hours per week during semesters and 40 hours per week during summer, winter, and spring breaks. However, supervisors are responsible for scheduling their student employees and determining how many hours per week each student is actually needed. If you wish to work a certain number of hours you should speak to your supervisor to make arrangements. [TOP]
Q: How do I know what my pay-rate will be?
A: All student employees will be informed by the supervisor about their rate of pay at the time of hiring. [TOP]
Q: If I need my student employment status documented for any reason, what should I do?
A: If you need to have your employment status verified you should call the Office of Student Employment to make an appointment to meet with the Student Employment Coordinator. If the forms cannot be completed during the appointment, you will be given a return appointment to pick up the documents. Please note that every effort will be made to provide students with documentation of their employment status as quickly as possible. [TOP]
Q: What is different for International student employees?
A: International student employees are governed by additional regulations that make their employment process lengthier. If you are an International student seeking employment, you are encouraged to visit the International and Study Abroad Center to find out more about the process. When you have been approved by the International and Study Abroad Center to seek employment on campus, you are encouraged to make an appointment with the Office of student Employment for assistance in completing the application forms. [TOP]
