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Accounts Payable Signature Authorization Form Instructions

Purpose

This form is used to identify all individuals who have authority to approve documents that are sent to the Accounts Payable department. The various forms include: expense report, check request, requisition, and purchase order change forms. A Signature Authorization form is needed for each ULV department/program and club/organization that has funds in their budget and will be requesting disbursements through Accounts Payable. The Signature Authorization form is located on this website.

Instructions

Please fill in the information that pertains to your ULV program/department or club/organization. If there are certain limitations on the dollar amounts or type of forms that the individual can approve, please list that information. For the various clubs/organizations, please list the individual's name and title (president, treasurer, secretary, etc.) The advisor's signature will need to be included on the signature form and will be the final approval on all forms.

The completed forms need to be sent to Accounts Payable. If a document requesting any disbursement is received in Accounts Payable with an approval that is not on file in Accounts Payable, the document will be returned.

Whenever there is a change in the authorized signatories, whether an individual is being added or deleted, a new form must be completed. The new (changed) form will replace the old form. This means that the new form needs to have all the appropriate approval signatures for a particular program/department or club/organization, not just the changes.