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Policies and Procedures

(in Alphabetical Order)

*All policy violations will be subject to a behavior referral and judicial conduct action and POLICIES AND PROCEDURES ARE ALWAYS IN EFFECT!*

Alcohol: The University prohibits the possession and consumption of alcoholic beverages and full or empty alcoholic beverage containers (even as mementos or decorations) anywhere in or around the Residence Halls, as well as on the University campus. The University holds those present and/or sponsoring organizations accountable for disorderly behavior. Any students(s) under the influence of alcohol on university property or university jurisdiction will be held responsible for his/her actions. All students present in rooms or areas where alcohol is being used will be held accountable, regardless if they have or have not been drinking.

Alcoholic beverage containers may be used in educational programs if the subject matter of the program deems the use of such containers necessary.

Appliances: For safety reasons, electrical cooking appliances such as coffee pots, personal microwaves, hot plates, sandwich makers, indoor grills, toasters, broilers, blenders, or other cooking appliances, as well as space heaters and air conditioners and other "like," equipment are not permitted for use in students' rooms. Likewise, halogen lamps are forbidden. The Housing and Residential Life staff reserves the right to remove any unauthorized, problematic, or dangerous electrical appliances.

Barbeque Grills: Residents are permitted to use the barbecue grill provided near the Oaks complex. Cleaning of the grill and the area near it will be the responsibility of those who use it. The use of personal grills is not permitted.

Beds: Water beds and any other bed larger than a twin size are not permitted for use in the Residence Hall.

Bicycles: For reasons of safety and facility maintenance, bicycles may not be left in lounges/living rooms, study rooms, hallways, entryways or in front of doors. No bicycles shall be parked or stored in such a manner as to block entrance/exit from any building, to impede the normal movement of handicapped persons, and/or to any interior/exterior stairway or railing. Storage of bicycles may not violate fire safety regulations. Entryways include exterior and interior stairwells. Bicycles may not be locked to railings, stairways, or pipes, nor may they be hung from ceilings. If damage occurs, resident will be held responsible for damages. Maintenance will cut the locks of bikes locked to inappropriate places (i.e. trees, lights, posts, etc.). The University is not liable for damage to a bicycle removed due to violation. Bicycles are to be "walked" inside any residential building. Bicycle riding indoors is strictly prohibited.

Candles and Incense: Possession or use of all candles and incense for any purpose is prohibited in the residence halls. Decorative candles may be used if the wick has been cut and candle has not previously been burned. This is Strictly Prohibited.

Cohabitation: Same gender roommates are required in the residence halls.

Computer Appropriate Use: This appropriate use policy covers all computing assets of the University of La Verne. "Computing assets" includes but is not limited to all desktop computers, email services, web services, and any computer access.

By using any University computing facility or service or any other University computing asset, the user agrees to the following terms, conditions and restrictions:

  1. No University computing facility or service or any other University computing asset will be used in any illegal activity, including but not limited to:
    1. Distribution of illegal software or other media
    2. "Hacking" of any computer system
    3. The distribution of copyrighted material
    4. Any and all hate crimes; and
    5. Any and all types of illegal harassment
  2. No University computing facility or service or any other University computing asset will be used in any of the following activities:
    1. Any conduct or behavior that is prohibited by University policies including harassment as defined in these policies
    2. Any commercial activity not authorized in writing by an Officer of the University; and
    3. Accessing or distributing any type of pornography
  3. With reference to discovery or access by the University, there shall be no user confidentiality as to any information contained or transmitted by any University computing facility or service or any other University computing asset.
  4. Proprietary information is stored on or transmitted using any University computing asset at the risk of the user; the University cannot assure that such proprietary information will remain private or confidential.
  5. Any questions about this policy or computing services in general should be directed to the Office of Information Technology at 909-593-3511x4130, or help@ulv.edu.

Cooking: Cooking is not permitted in the Residence Halls except in the kitchens, within rules established by the city Fire Department. Residents should not leave their food unattended on the stove or in the oven at any time.

Cooking Appliances: Residents are not allowed to use the following items in their rooms: electric fondue pots, air stream ovens, electric crock pots, coffee pots, hotdog cookers, frying pans, drip coffee makers, toasters (inc. toaster ovens), bread makers and popcorn poppers. These items are permitted so long as they are single units with sealed heating elements in the kitchen area. Convenience items such as blenders, mixers, can openers and juicers are also permitted in the kitchen area.

Dances and Events: Such groups as Residential Life student staff or housing community assistants/residents must sponsor dances and events that occur in the Residence Halls. Any person/group who wishes to use a residence hall space to hold an event, must first be approved by the Associate Director, Residence Life prior to scheduling an event. The Office of Housing and Residential Life has specific guidelines that need to be followed before planning your own activity in the Residence Halls.

Decorations: All decorations must be of non-flammable materials and may not cover or block exits, exit signs, lights, or fire safety equipment. Check for the UL label on all decorations purchased. No attachments can be made to the exterior of buildings without prior approval of the Office of Housing and Residential Life.

Disorderly Conduct: Conduct which is disorderly, lewd, or indecent; breach of peace; or aiding, abetting, or procuring another person to breach the peace on University premises or at functions sponsored by, or participated in by members of the University community is prohibited. University staff can ask any resident or guest to leave the premises if he/she feel such action is necessary. This policy applies to but is not limited to:

* Please note that similar behavior outside of individual residence halls may also be considered disorderly and disruptive.*

Drugs: Use, possession, distribution, or sale of illegal drugs including marijuana is not permitted on campus. Students are not exempt while on campus from state and federal laws regarding the use of drugs, distribution and sale of drugs. Anyone using drugs runs the risk of legal action and court convictions. All students present in rooms or areas where drugs are being used will be held accountable, regardless if they have or have not been using an illegal substance. Possession of drug paraphernalia on campus is also prohibited.

Emergency Situations: If you encounter an emergency where an individual requires immediate medical attention, please call 9-911 from campus telephones or 911 from non-campus telephones. The local paramedics and police will be quickly alerted. If an emergency occurs during weekdays, and it does not require the police or paramedics, please call the Housing Office from 9:00am-5:30pm. After 5:30pm and until 8:00am weekdays, and 24 hours a day on weekends and holidays, please call the RA duty line for your respective area.

Facility Alterations: No additions or alterations, temporary or permanent, to the interior or exterior of any room, furnishings, hallway, building, grounds, electrical, computing or cable systems can be made without prior written approval from the Office of Housing and Residential Life. Any projects that alter the appearance or integrity of a facility or present safety liabilities are prohibited. Manipulation of any room or building access is strictly prohibited. Hanging string or any other items on the sprinkler heads in rooms is strictly prohibited. Illegal cable connections are strictly prohibited and can result in judicial action by the University as well as criminal charges.

Failure to Comply: Failure to comply with directions of University officials acting in performance of their duties and/or failure to identify oneself to these persons when requested to do so. Certain actions toward the Resident or Program Assistants, staff, building staff, or professional staff will not be tolerated and will be dealt with very severely through the discipline process. Violations include:

  1. Failure to cooperate with a staff person;
  2. Use of threatening (direct or indirect), degrading or harassing language toward a staff person;
  3. Any physical confrontation with a staff person, i.e. shoving, pushing, fighting, etc...

Fire Alarms: It is a misdemeanor to set off a false fire alarm and the act is punishable with up to six months in county jail and/or a fine of up to $1000.00. Tampering with, or in any way disabling, a fire alarm is a serious offense, which can lead to even more severe consequences. Note: Water can activate the fire alarm system. In addition to the criminal sanctions, the University will impose a $150.00 fine and the offender will face other administrative sanctions. The Fire Department can cite the offender for a misdemeanor, and the matter then becomes a court case. When a fire alarm is sounded, all students are required to exit the building. Failure to exit the building in the event of an alarm will result in a sanction. Individuals and/or groups may be fined for any intentional or unintentional and false alarms.

Firearms-Explosives: Possession of firearms, BB guns, ammunition, and explosives (including firecrackers) is strictly prohibited on campus. Storage of firearms must be arranged off-campus. NOTE: Any item that has the same appearance as a weapon, will be considered a weapon. Possession of such is cause for question and warning. All firearms, replicas, and/or explosives will be confiscated immediately and turned over to the Campus Safety Department and the person in posession of the item may be subjected to administrative sanctions.

Fires: No open fires are permitted in or around the Residence Halls. This includes, but is not limited to, burning candles, sterno devices, and incense. BBQs are permitted only in designated outdoor areas with prior staff authorization.

Exceptions: Fires are permitted only in the gas-burning fireplace in the Harris Lounge in the Oaks (B-Bottom) and in the wood-burning fireplace in Stu-Han (only wood, fire logs, and enough paper to start a fire are to be used in this fireplace). Special events such as the Homecoming Bonfire must get La Verne Fire Department special permits.

Use of Candles at Sponsored Events: Any club or organization using candles during approved events scheduled to be held on the ULV campus will be required to have a fire extinguisher and a person trained in the use of fire extinguishers present at the event. You will be required to indicate on your Facility Request Form (available in the Student Center) if you intend to use candles during your event. Fire extinguisher training can be obtained by calling the Operations Department. Fire extinguishers can be checked out from the Campus Safety and Transportation Office with Student I.D. and proof of training from Operations. Drip guards for candles are mandatory. The wax can permanently damage carpeting. Housekeeping will charge the event organizer to remove wax from carpeting, floor, or other surface.

Fire Safety: Residence Hall Fire Safety is a very serious matter. Violations can be considered a direct threat to the life and overall safety of the residents and emergency personnel and are handled accordingly. All residents are required to evacuate the premises immediately during a fire alarm. Residents must exit, stay at least 100 feet from the building, and evacuate to the designated areas as instructed by Residence Hall Staff. Instructions will be given by the Residence Hall Staff or other university officials when it is safe to return to the building. Failure to respond to a fire alarm or to follow directions given by the Residence Life Staff will be subject to conduct review.

Gambling: The State of California and the University of La Verne prohibit all gambling.

Grounds: The community grounds are maintained by the University. Residents shall not make any changes or damages to the grounds. Vehicles are not permitted on any unpaved surface at any time.

Group Damage Policy: Areas and property for which each resident is responsible include: the lounges, lobby, stairs, recreation rooms, laundry, doors, walkways, fire extinguishers, BBQ's, restrooms, exit signs, and lights. Excessive trash in any public area is included in this policy. In other words, all residents hold responsibility for all public areas. If the person(s) is not identified, the cost will be charged to all residents in the surrounding areas and possibly the entire Residence Hall, depending on the extent of the damage.

Guests Visitation: All residents are responsible for the actions and behavior of their guests. Residents, when in the residence halls, must escort all guests. Male guests must always be escorted when visiting Stu-Han residents. Occasionally, residents may wish to have a family member or friend stay with them. Overnight guest visitation is restricted to no more than one person at a time for more than two nights per month. The host must be a resident of the room the guest is staying in. In addition, the host should receive the permission of his/her roommate(s) prior to inviting guests. Students and/or their guests may not sleep, cohabitate, or store belongings in common (public) areas. Any situation involving disruptive behavior or frequent guests will be considered a policy violation and will be addressed by a staff member. Visitors who cause a disruption or violate policies are the responsibility of their host. The Office of Housing and Residential Life has the right to restrict specific guests if they have been disruptive or have violated Housing or University policies. It should be understood, however, that the right of a student to live in reasonable privacy takes precedence over the right of a roommate to entertain a guest in the room, residence hall, or on campus.

The University believes that overnight guests are always an infringement upon the privacy and convenience of the persons sharing the space of a room or residence hall and should only occur on a limited and infrequent basis. Guests may not use a bed assigned to another student without the consent of the student whose bed is to be used. Students should bring any and all infringements of this policy to the attention of the RA of their area. Should a conflict arise between roommates because of the nature and frequency of visits made by guests, a hall staff member should be contacted.

Halogen Lamps: Halogen Lamps (including desk lamps) are prohibited in residence halls.

Hazing: Hazing or intimidation of any student is forbidden. Hazing shall be defined as any act or activity by an organization or group or by a member of that organization or group in which a member(s) or prospective member(s) may be subjected to an activity which may cause or create a risk to one's physical or mental or physical health. Hazing includes any act or activity which may cause (but is not limited to): fear or intimidation, embarrassment or ridicule, physical exhaustion, endangerment, harm, mutilation or alteration of any part(s) of the body, mental fatigue, harassment or duress and defacement, damage or destruction of property. The intent of the act or the consent or cooperation of the hazing recipient will not constitute a defense. Hazing is not limited to members of groups or organizations. The University or the hazing recipient may charge an individual and/or the officers of a recognized organization with responsibility for the hazing act(s) both on and off campus.

Housing Refund Policy: Fall Housing Refund Policy: August 31-September 10: 100%, September 11-September 24: 75%, September 25-October 8: 50%, October 9-October 31: 25%, After October 31: 0%. Fall Prorated Contracts: August 31-September 11: 100%, Thereafter, discounted 5% per week. Spring Housing Refund Policy: For residents who contracted for Spring Term Only February 1-February 11: 100%, February 12-25: 75%, February 26-March 11: 50%, March 12-31: 25%, After March 31: 0%. Residents whose contracts continued from the Fall Term are subject to the Fall refund policy. Spring Prorated Contracts: February 1-February 11: 100%, Thereafter, discounted 6.67% per week. Infringement on the Rights of Others: Infringement on the rights of others to pursue their activities as students or employees of ULV is prohibited. Participation in a campus demonstration which disrupts the normal operations of the University and infringes on the rights of other members of the University community; leading or inciting others to disrupt scheduled and/or normal activities within any campus building or area; intentional obstruction which unreasonably interferes with freedom of movement, either pedestrian or vehicular, on campus.

Keys: Unauthorized possession, duplication or use of keys to any University premises or unauthorized entry to or use of University premises is prohibited. Students may not loan keys to a second party under any condition. Only registered students to a specific room may have the keys to that room.

Littering: Disposal of garbage in any place other than designated trash receptacles is not permitted. This includes, but is not limited to cigarette butts, aluminum cans and any other non-biodegradable materials. Each resident is responsible for the proper care of his/her room, section, and kitchen areas including the guidelines for break/holiday periods and check out. Respect for fellow residents and Housing staff is shown by properly disposing of garbage and boxes and by not creating unnecessary messes in hallways, individual student rooms, lounges, kitchens and bathrooms. Personal trash may not be left or disposed in public areas. With reasonable notice, the Housekeeping staff may dispose of abandoned items of minimal value in kitchens or bathrooms.

Lofting/Bunking/Furniture Rearrangement: If you wish to have a bed lofted, bunked or furniture rearranged, you must fill out a Maintenance Request Form. Facilities Management will perform this service only once per room at no charge. Further visits will result in a $50.00 charge for each additional visit. This charge is for non-maintenance visits only. Residents may not attempt to loft, bunk or lower a bed or construct or do any type of repair on any furniture or ULV property. No raised beds (cinderblocks, PVC pipe, leg extensions, etc.) are allowed. Failure to observe this policy may result in an unnecessary injury and/or render the resident liable for any and all damages.

Lounge Furniture/ Furnishings: Furniture placed in the lounge, study rooms and other public areas is for the use of all residents. All common area furniture is to be kept in the lounge areas at ALL TIMES. No lounge furniture is to be taken outside or used to prop doors open. If any lounge furniture is observed outside, the Facilities Management Department will collect it and store it for the remainder of the semester. In addition, Facilities Management will charge $100.00 to the appropriate building/floor for each item collected. Moving furniture from the lounges to individual rooms prevents its use by others and is prohibited by the University. Furniture in lounges, living rooms, study rooms and other public areas is the property of the University and is for the use of all residents. Moving furniture from public areas to individual rooms is prohibited. The relocation of University furniture to balconies or patios or anywhere outside of the building is prohibited. Window screens, desks, beds and all other furnishings assigned to individual rooms are not to be removed from their proper place. Residents responsible for moving or dismantling furniture from its assigned place will be charged for any costs associated with the appropriate relocation and maintenance of furniture and will face disciplinary action. See also Group Damage Policy.

Microwave Ovens: For safety reasons microwaves are not permitted for use in any resident rooms (excluding the residents at the Sheraton). The Housing and Residential Life staff reserves the right to remove any unauthorized, problematic, or dangerous electrical appliances.

Motorized Vehicles: All motorized vehicles, including mopeds, motorized scooters, and motorcycles, are to be parked, stored and driven only in designated areas (parking lots and roads) and not in any of the residential buildings or adjacent sidewalks and grass.

Noise: Every student is entitled to proper study and considerate rest conditions in the Residence Halls. Any resident may request that any other resident or group of residents cease any activity which is interfering with his/her reasonable ability to study, rest, or quietly enjoy the community. When requested to be quiet in one of these situations, a resident shall comply or face possible disciplinary action. A radio, stereo, or television which can be heard in other rooms is considered too loud. The right to quiet supersedes the right to make noise.

Padlocks or Chainlocks: Due to emergency procedures (fire alarms), safety for residents, roommate cohesiveness, maintenance requests, and state law, students are not allowed to install additional locking devices on any doors.

Painting: Painting of residence hall facilities or surroundings is NOT allowed by anyone other than University of La Verne Facilities personnel.

Personal Identification and Honesty: All students and guests are required to provide their name and show appropriate identification to a University official upon request. Students must carry their ULV identification card at all times; guests must carry a driver's license, state identification card, etc., at all times.

Personal Misrepresentation: Representing oneself as another in person or in writing, with intent to obtain a benefit or to injure or defraud is prohibited.

Unauthorized Representation: Alleging to represent the University or any of its recognized organizations without specific prior consent of the respective officials and with intent to obtain a benefit or to injure or defraud is prohibited.

Inaccuracy of Records and Information: Falsifying, tampering, altering, forging, or misusing any University record or official document or knowingly supplying false or misleading information to University officials is prohibited and will result in conduct review.

Misconduct in Judicial and Administrative Matters: Misconduct related to judicial and administrative matters such as, but not limited to, dishonesty before judicial review bodies, University boards or committees, or University officials, or knowingly misrepresenting verbally or in writing the nature of events or the identification of persons coming before such persons or bodies is prohibited.

Notification of Medical Issues: While it is understandable that some may be uncomfortable disclosing medical information, Housing and Residential Life requests that all residents with special medical conditions report them to a trusted roommate, RA, ARC, or Housing and Residential Life professional staff member, so that we are better able to assist should a time of medical need arise. Residents must inform the Housing Office of all suspected or actual cases of contagious disease such as hepatitis, meningitis or chicken pox. For safety and wellness reasons, students who must use hypodermic needles or other skin piercing tools must dispose of them in a properly labeled, puncture resistant, leak-proof container.

Personal Property: The University of La Verne is not responsible for damage to personal property caused by natural occurring events such as floods, earthquakes, etc., or facility malfunctions such as plumbing, electrical, etc. Residents are encouraged to secure renter's insurance to protect their belongings.

Pets: Pets of any kind, except fish in aquariums up to a 10-gallon capacity, are forbidden in or around the Residence Halls.

Posting Policy: The Office of Housing and Residential Life requires individuals, clubs and organizations to follow the University's posting policy (guidelines can be found on the Student Center webpage). Non-compliance with the guideline results in advertising privileges being revoked and materials being taken down. Any publicity posted in or outside of the Residence Halls must be approved and stamped by the Office of Housing and Residential Life. Please have your original approved before copying. If you need multiple copies of advertising approved, drop off your material in B-bottom of the Oaks residence hall at least one week before they will be needed.

Quiet Hours: Since studying, sleeping, and quiet time are important aspects of life for the University student, it is expected that the residents and their guests will respect the rights of others by maintaining a reasonable limit on noise at all times. "Quiet Hours" will be 11:00pm- 8:00am and will include 24 hour quiet hours during finals. For more information please see policy on NOISE. *During midterms and finals week the quiet hours policy will be extended to 24hour quiet hours so as to assure an environment that is conducive for preparing for exams.

Sexual Harassment/Assault: The University of La Verne is committed to maintaining a safe and comfortable living, workplace and academic environment. Our sexual harassment policy is available on the Human Resources home page. The university will not tolerate sexual harassment of employees, students, or visitors. The university's policy is to protect all members of the community from sexual harassment. As a result, the responsibility for reporting incidents of sexual harassment also must rest with all members of the university community. Employees with supervisory responsibility who have knowledge of sexual harassment are required to report the matter directly to human resources. Any co-worker or student who has knowledge of sexual harassment is strongly encouraged to report it promptly. It is the university's goal to process complaints of harassment in a prompt and responsive manner to enable appropriate corrective action. The law and university policy provide sanctions for any employee with supervisory responsibility that fails to report incidents of sexual harassment. In addition, there are sanctions for any person who knowingly files a false complaint of sexual harassment or who takes retaliatory action against someone who files a sexual harassment complaint. Sexual harassment at the University of La Verne will not be tolerated and should not be ignored. Sexual harassment and assault can be defined as gender-related verbal or physical conduct that takes place under any of the following circumstances:

If it meets one of these three conditions, behavior such as the following is considered sexual harassment:

Any student found responsible of sexual assault or harassment against another student or University official or community member may face possible prosecution in criminal court. Also, Housing will change a victim's living situation after an alleged sex offense if requested by the victim and if options are reasonably available. Whenever possible, Housing will make all options for location changes available to the victim.

Scooters, Skateboards and Roller Blades: Skateboard riding, Scooter riding or roller skating/roller blading is restricted around any campus facility. Due to damage to carpets and floors, skateboard riding, scooter riding or roller skating/roller blading is strictly prohibited while inside any campus building including the residence halls.

Smoke Detector Guidelines: To ensure the safety of all residents and facilities, it is imperative that batteries are left in the smoke detectors at all times. When the batteries run low in the smoke detectors, the detector will emit a periodic "beeping" sound. Should you hear this, simply notify the Housing Office regarding the exact location of the smoke detector. During scheduled Health and Safety Inspections, Housing and Facilities personnel will check smoke detectors to ensure their proper working condition. Residents should never tamper with smoke detectors, or any other fire safety equipment.

Smoking: Smoking is prohibited in all University buildings. However, cigarette urns are provided outside of each residence hall for your convenience. Smokers are responsible for the proper and safe disposal of all related materials.

Soliciting: In an effort to ensure the safety and privacy of students and prevent interruption of study, the University prohibits solicitation and door-to-door sales on campus except as approved by the Office of Housing and Residential Life. The members of the ULV community are cautioned not to buy from anyone who is soliciting. Further, a resident who is approached by a solicitor should contact the RA on duty, Campus Safety Department, or the Office of Housing and Residential Life.

Theft: Respect for the property of the University and others in the community is valued. The theft, conversion, damage or destruction of any University or others' property while on University premises is not acceptable. Please note: ULV is not responsible for student's personal belongings in Residence Halls.

Vandalism: Attempted or actual damage to property of the University or property of a member of the University community or other personal or public property is prohibited. Please note: ULV is not responsible for student's personal belongings in Residence Halls.

Violence, Abuse, Harassment and Threatening Behavior: The University of La Verne's Office of Housing and Residential Life supports a Zero Tolerance Policy in regards to violence. Both direct and indirect forms of verbal and written abuse, threats, physical harassment, intimidation, coercion, and violence against another person or their property, as well as conduct that threatens the health and safety of self (including threats or attempts of suicide), will not be tolerated within any housing community or on the campus at large. This includes racist/sexist/ethnic harassment, malicious pranks, and abusive name calling by any member of the community or guest toward an individual or group that seriously threatens or alarms a person or group. This behavior is strictly prohibited. Causing physical or mental harm, intimidation, and/or the apprehension of physical or verbal harm to any person or self will result in action by the University as well as criminal charges. Harassment of any person and/or group, through any medium, including the Internet is not permissible.

Weapons and Explosives: University regulations strictly prohibit the use or possession of firearms. Any weapon and/or implement used aggressively or for violent purposes, including but not limited to, stun guns, daggers, retractable bladed knives, any knives other than kitchen knives, nunchaks, paint pellet guns, any device which closely resembles a fire arm (such as BB guns, air pellet guns, etc.), slingshots, explosives, spear guns, bows and arrows, and other dangerous items. In addition, mace may be possessed only by those with proper certification for their intended use. Pepper spray is permitted but must be used for safety purposes only. Any misuse of mace or pepper spray will result in judicial action. Fireworks and any other explosives are prohibited. Weapons used strictly for display purposes are also prohibited.

Windows: No signs or other items of any kind may be displayed in windows. Windows, window screens, window locks and window boards must be kept in place at all times. Using a window as access to a room is prohibited and will be considered illegal entry into the room.