Payroll Office

General FAQs

What services does the Payroll Office provide?
When do I get paid?
How do I get paid?
Does ULV offer direct deposit?
How do I make personal information changes?
Does Payroll Office keep a copy of my pay stubs?
What should I do if I don't receive my paycheck?
Do I fill out Time Sheet or Time Card?
Who do I contact for further assistance?

What services does the Payroll Office provide?

Process and print all employee checks and direct deposit stubs
Process direct deposit enrollments and changes as requested by employees
Process W4(federal), and DE4(California) tax forms as submitted by employees
Implement the appropriate payroll tax changes
Provide payroll related customer service to all employees
Process employee garnishments and remit to appropriate agencies
Maintain leave balances for all eligible employees
Provide payroll related training to new hires
Issue W-2s

When do I get paid?
ULV has semi-monthly payroll, on the 10th and 26th of the month. If these days fall on a Saturday, the pay date is the Friday before. If they fall on a Sunday, the pay date is the Monday after. For more information see Pay Dates

How do I get paid?
The initial paperwork for payment is generated by your home department. The necessary forms need to be filled out completely and signed by the appropriate department heads and deans. The forms and any required documentation should be forwarded to Human Resources for approval and payment entry. For more information, visit Human Resources Department's website at: http://www.ulv.edu/hr

Does ULV offer direct deposit?
At this time direct deposit is offered only to full time employees. If you are a full time employee, and would like to enroll or make changes to your information, you need to submit a direct deposit form. See Payroll Forms

How do I make personal information changes?

Address changes: Address Change Form
Federal Income Withholding: Federal W-4 Form
State Income Withholding: California DE-4 Form
Name Changes: Bring or mail a copy of your new Social Security Card to Payroll Office or Human Resources (Note: To ensure the accuracy of your information and the payroll data being sent to federal and state agencies, there will be no name change unless a copy of the social security card is provided).
Any other changes: contact Human Resources

Does Payroll Office keep a copy of my pay stubs?
Payroll Office does not keep copies of your pay stubs. We suggest you securely keep your stubs in case of future needs.

What should I do if I don't receive my paycheck?
Contact the Payroll Office. We will tell you if there was a check issued for you and where it was sent. If there was no check, we will direct you to either your home department or Human Resources.

Do I fill out Time Sheet or Time Card?
If you are a regular hourly employee, fill out time sheets. Contact Human Resources for time sheets. If you are a Federal Work Study, or Non-Work Study student worker, fill out time cards. Contact Student Employment for time cards. For more information on Time Sheet/Time Card due dates to payroll, see Classified Time Sheet and Student Time Card Due Dates.

Who do I contact for further assistance?
Contact the payroll staff if you have any payroll related question. For extensions see Welcome Page.